Arrival Application

Visits of foreign guests at Nicolaus Copernicus University in Toruń may take place with the consent of the relevant University authority or an authorised head of an organisational unit. Permissions for guests arrival is granted by: 

1. Vice-Rector in charge of international cooperation for the period longer than one month,

2. Dean or the head of a University or inter-faculty unit – for stays shorter than one month. 

Administrative and financial handling of foreign guests’ visits is within the competences of the International Projects Section.

1. The international visitor shall personally complete the "International Visitor Registration Form" on the University's website regarding consent to the processing of his/her personal data, for the purpose of registering visitors to the University and handling the administrative and financial aspects of the visit.

2. After the registration of a foreign guest a short e-mail confirming the guest's registration is sent to the inviting person's e-mail address, then the inviting person fills in the "Application concerning the arrival of a foreign guest at NCU in Torun"..

3. The application for financing a foreign visitor's stay, generated as a PDF file and printed out, shall be signed by the applicant, i.e. the inviting person, the administrator of the funds indicated in the "Source of financing" section of the Application, and the Dean or the head of the academic, scientific, teaching, service or support unit under whose authority the person inviting the foreign visitor reports.

4. The unit disposing of the funds indicated in the funding source shall reserve funds in the XPRIMER system in an amount equal to or greater than the amount indicated in the "Total" box on the Application. The requisition number assigned by the system should be provided on the Application.

5. The application should be submitted to the International Projects Section no later than 14 days prior to the planned arrival of the foreign visitor

The International Projects Section only accepts requests for international visitors who have registered their stay in the central register of international visitors (International Visitor Registration Form) on the University's website.

The basis for the payment of benefits to foreign guests is an official invitation from the University authorities, which specifies the type of benefits the University undertakes to cover for the invitee, as well as the reservation of funds in the XPRIMER system. If the inviting unit is a faculty, the invitation is issued by the Dean's Office administration and accepted by the Dean.

NOTE: If the invitation is needed to obtain a visa for a foreign visitor, it should be submitted for approval to the relevant Prorector responsible for international cooperation.