GENERAL ISSUES
The principles of the Key Action (KA) 107 – International Credit Mobility can be found in the “Quick Reference Guide for HEIs in Partner Countries_KA107 Projects”.
The list of Partner Countries can be found in the ERASMUS+ Programme Guide (pages 22-24).
Cooperation between Polish universities (including Nicolaus Copernicus University) and universities in Partner Countries (PC) is based on:
LANGUAGE
The language of all documents and correspondence concerning the organization of KA 107 mobility should be in English.
PROJECTS ACCEPTED for Nicolaus Copernicus University (NCU)
Responsible: prof. dr hab. Oleksandr Sokolov
Responsible: prof. dr hab. Oleksandr Sokolov
BUDGET AND FINANCING RULES
90% of the mobility grant should be spent on students and staff coming from Partner Countries to NCU Toruń.
Every participant will receive a mobility grant composed of subsistence support according to the destination country and the length of stay (in days). The due amounts will be paid in cash, in Euro, in 3 instalments, upon arrival to Toruń.
Subsistence support |
|
Incoming students from PC to Poland |
750 EUR/month. |
Outgoing students from Poland to PC |
650 EUR/month |
Incoming Staff from PC to Poland |
140 EUR/day if stay shorter than 14 days and 98 EUR/day if longer than 15 days |
Outgoing Staff from Poland to PC |
160 EUR/day if stay shorter than 14 days and 112 EUR/day if longer than 15 days |
Every participant receives a lump sum according to the distance between the home university and NCU calculated by the EC tool.
|
Financing |
100 – 499 km |
180 € |
500 – 1999 km |
275 € |
2000 – 2999 km |
360 € |
3000 – 3999 km |
530 € |
4000 – 7999 km |
820 € |
> 8000 km |
1100 € |
Partner Country universities are entitled to a lump sum of
This amount will be transferred to the university bank account upon written 
“Request” after the mobility has completed. The purpose of this money is to support organization costs connected with student/staff exchange, recruitment costs, visa costs, translation of documents etc.
MOBILITY
Within the above mentioned KA 107 projects exchange of university staff (teaching or training assignments) and students (credit mobility for a period of studies abroad) is possible. Persons participating in exchange are called ‘beneficiaries’.
Only mobilities specified by the Financial Contract can be completed and financed. The number, type, level and direction of mobilities must be strictly respected.
Students must respect the rules of ‘Mobility Capital’ which says that 12-month period abroad is disponible at the first (bachelor),
second (master) and third (doctoral) cycle of studies. Any mobilities completed previously within LLP Erasmus, Erasmus Mundus or Erasmus+ must
be reported in a separate document “Mobility Capital Statement” and will be deducted from the mobility capital available.
Recruitment of the outgoing students and staff is the responsibility of the home university. It is their duty to provide comprehensive, transparent and public information on exchange opportunities and provide appropriate choice of students and staff. The persons qualified must present appropriate level of language competence as specified in the respective IIA. Project responsibles from the NCU side should cooperate to provide guidance and help. They may be involved in distance consultations via SKYPE, phone, e-mail or other media.
The process of recruitment must be accurately documented and a “Recruitment Protocol” must be sent to Nicolaus Copernicus University attached to the nomination e-mail.
The dates and duration of mobilities should be in accordance with the Academic Calendar of NCU and the dates of Orientation Weeks where applicable.
Participation in the Orienation Week at NCU will be covered by Erasmus+ grant only if the student’s mobility capital permits.
VISA
Every beneficiary must apply individually for a Polish visa at the appropriate Embassy or Consulate at their own cost. The costs may be reimbursed by the sending university using the Organisation Support grant.
Information can be found at:
http://www.msz.gov.pl/en/travel_to_poland/visa/
On-line application must be registered at https://secure.e-konsulat.gov.pl
Contact to Polish diplomatic missions in Partner Countries:
China: http://www.pekin.msz.gov.pl/ - fee 420 CNY = ca. 65 €
Israel: http://www.telawiw.msz.gov.pl
Kosovo: No diplomatic relations. The closest Polish Embassy is in Skopje (Macedonia) http://www.skopje.msz.gov.pl; fee 3684 MKD + ca. 62 €
Morocco: http://www.rabat.msz.gov.pl; fee 665 MAD = ca. 66 €
Russia: http://www.moskwa.msz.gov.pl; fee 19,5 €
Ukraine: http://www.charkow.msz.gov.pl or http://www.kijow.msz.gov.pl; no fee
INSURANCE
Health and accident insurance must be taken by beneficiaries for the total period of mobility, including travel days. As for the sum of insurance please verify specific visa requirements. The following option may be considered according to beneficiaries’ age
Civil liability insurance is recommended. The coordinating university does not take any responsibility for the potential damage, loss, injury or health detriment emerged in coonection with the KA 107 project.
PAYMENTS
Incoming staff members will collect their grant in Euro at the cashiers office of the NCU Rectorat upon arrival.
Grants for incoming students will be transferred to their bank accounts open in a Polish bank upon arrival. Students will be assisted and a bank will be recommended but they will be free to make their own choice of bank, provided that it accepts SEPA system money transfers. Euro or Polish Zloty can be chosen. Students will receive the due grant in installments: 1st installment upon arrival, 2nd installment in the middle of stay, final 3rd installment by the end of stay, after filling in the evaluation questionnaire.
ACCOMMODATION
All beneficiaries cover the costs of accommodation by themselves using the Erasmus+ subsistence grant.
Incoming staff members are recommended to be accommodated at the NCU University Hotel.
For students accommodation will be booked in a Student House, according to the application procedure.
DOCUMENTS and PROCEDURE step-by-step
“Specific rules for incoming staff mobility”)
“Recruitment Protocol” sent to NCU
”Staff Mobility for Teaching – Mobility Agreement” agreed, signed by 3 sides and sent to NCU
“Mobility Contract” signed and sent to NCU (original, 2 copies)
“Specific rules for incoming student mobility”)
“Application step-by-step”)
Recruitment Protocol sent to NCU (Responsible person for agreement)
Learning Agreement prepared
Mobility Capital Statement) sent to the International Programmes Office at NCU
Mobility Contract sent to NCU – scanned version
Deadlines for applications by students:
