INSTRUCTIONS IN THE CASE OF CANCELLATION OF TRAVEL ABROAD
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In the first instance, you should inform the Mobility Settlement Section about the cancellation of the travel, reasons for cancellation, and costs incurred in connection with the planned travel.
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Subsequently, you should contact the organizers of the event, airlines, hotels, etc.
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inform them about the cancellation of the travel,
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request a return of the expenses incurred,
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request a correcting invoice for the expense incurred (conference fee, tickets, accommodation, etc.)
- Please collect documents confirming the expenses incurred and also any correcting invoices and documentation confirming the actions taken to recover the expenses incurred.
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Then please fill up the form APPLICATION FOR SETTLEMENT OF CANCELLED TRIP ABROAD.
- The application with the needed attachments and the acceptance of the disposer of funds please forward to the Mobility Settlement Section to be check.
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The advance on the trip must be returned to the University bank account from which the advance has been paid within 3 days of cancelling the trip. The transfer title: “Advance return, cancelled trip, name and surname, country and date of the planned trip.”
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In the case of grants from the Polish National Agency for Academic Exchange (NAWA), you should contact the grant supervisor at the University to determine a further course of action.
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In the case of grants from the sources other than NAWA, you should contact the grant supervisor in a financing institution, and then please contact the Mobility Settlement Section to determine a further course of action.