Mobility projects
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Mobility projects

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 Mobility projects

GENERAL RULES of ERASMUS+KA 107 MOBILITY PROJECTS

GENERAL ISSUES

The principles of the Key Action (KA) 107 – International Credit Mobility can be found in the “Quick Reference Guide for HEIs in Partner Countries_KA107 Projects”.

The list of Partner Countries can be found in the ERASMUS+ Programme Guide (pages 22-24).

Cooperation between Polish universities (including Nicolaus Copernicus University) and universities in Partner Countries (PC) is based on:


LANGUAGE

The language of all documents and correspondence concerning the organization of KA 107 mobility should be in English.


PROJECTS ACCEPTED for Nicolaus Copernicus University (NCU)

  1. Erasmus+ Higher Education "Mobility of students and staff Partner Countries – KA 107 2015-2017
    • China:
      1. Shanxi Academy of Agricultural Sciences - Institute of Agricultural Environment and Resources (SAAS-IAER) – Faculty of Earth Sciencs
        Responsible: dr Przemysław Charzyński
    • Israel:
      1. Bar-Ilan University (BIU) – Faculty of Fine Arts
        Responsible: dr Franciszek Skibiński
    • Kosowo
      1. University of Prishtina „Hasan Prishtina” – Faculty of Languages
        Responsible: dr Artur Karasiński
    • Russia
      1. Smolensk State University – Faculty of Languages; Dept. of Polish Philology
        Responsible: dr hab. Dariusz Pniewski
      2. Immanuel Kant Baltic Federal University (IKBFU) – Faculty of Languages, Dept. of Slavonic Languages
        Responsible: dr Bożena Żejmo
    • Ukraine
      1. V.N. Karazin Kharkiv National University (KhNU) – Faculty of Physics, Astronomy and Informatics
      2. Responsible: prof. dr hab. Oleksandr Sokolov

      3. Kamianets-Podilsky Ivan Ohienko National University (KPNU) – Faculty of Fine Arts
        Responsible: dr Franciszek Skibiński
      4. Pereyaslav-Khmelnytsky Hryhoriy Skovoroda State Pedagogical University – Faculty of Economic Sciences and Management
        Responsible: prof. dr hab. Wojciech Kosiedowski
      5. National Technical University of Ukraine - Kiev Polytechnic Institute (NTUU "KPI") – Faculty of Mathematics and Computer Sciences
        Responsible: prof. dr hab. Aleksander Zaigrajew

  2. Erasmus+ Higher Education "Mobility of students and staff Partner Countries – KA 107 2016-2017
    • Morocco
      1. Chouaib Doukkali University El Jadida – National School of Applied Sciences – Faculty of Physics, Astronomy and Informatics
        Responsible: dr Anna Zawadzka
      2. Cadi Ayyad University Marrakech - Faculty of Earth Sciencs
        Responsible: Dr Przemysław Charzyński
  3. Erasmus+ Higher Education "Mobility of students and staff Partner Countries – KA 107 2016-2018
    • Azerbejdżan
      1. Baku Slavic University - Faculty of Languages
        Responsible: Prof. D. Pniewski
    • Kosowo
      1. University of Prishtina „Hasan Prishtina” – Faculty of Languages
        Responsible: dr Artur Karasiński
    • Russia
      1. Smolensk State University – Faculty of Languages; Dept. of Polish Philology
        Responsible: dr hab. Dariusz Pniewski
      2. Immanuel Kant Baltic Federal University (IKBFU) – Faculty of Languages, Dept. of Slavonic Languages
        Responsible: dr Bożena Żejmo
    • Ukraine
      1. V.N. Karazin Kharkiv National University (KhNU) – Faculty of Physics, Astronomy and Informatics
      2. Responsible: prof. dr hab. Oleksandr Sokolov

      3. Kamianets-Podilsky Ivan Ohienko National University (KPNU)
        – Faculty of Fine Arts
        Responsible: dr Franciszek Skibiński
        – Faculty of Languages
        Responsible: Responsible Prof. D. Pniewski
      4. Pereyaslav-Khmelnytsky Hryhoriy Skovoroda State Pedagogical University – Faculty of Economic Sciences and Management
        Responsible: prof. dr hab. Wojciech Kosiedowski
      5. National Technical University of Ukraine - Kiev Polytechnic Institute (NTUU "KPI") – Faculty of Mathematics and Computer Sciences
        Responsible: prof. dr hab. Aleksander Zaigrajew

      6. Yaroslav Mudryi National Law University – Faculty of Law
        Responsible: prof. A. Lach

      7. National University of Kyiv-Mohyla Academy – Faculty of Chemistry
        Responsible: prof. W. Kujawski


BUDGET AND FINANCING RULES

90% of the mobility grant should be spent on students and staff coming from Partner Countries to NCU Toruń.
Every participant will receive a mobility grant composed of subsistence support according to the destination country and the length of stay (in days). The due amounts will be paid in cash, in Euro, in 3 instalments, upon arrival to Toruń.

  1. Subsistence costs

    Subsistence support

    Incoming students from PC to Poland

    750 EUR/month.

    Outgoing students from Poland to PC

    650 EUR/month

    Incoming Staff from PC to Poland

    140 EUR/day if stay shorter than 14 days and 98 EUR/day if longer than 15 days

    Outgoing Staff from Poland to PC

    160 EUR/day if stay shorter than 14 days and 112 EUR/day if longer than 15 days

  2. Travel costs

    Every participant receives a lump sum according to the distance between the home university and NCU calculated by the EC tool.


    Distance

    Financing

    100 – 499 km

    180 €

    500 – 1999 km

    275 €

    2000 – 2999 km

    360 €

    3000 – 3999 km

    530 €

    4000 – 7999 km

    820 €

    > 8000 km

    1100 €

  3. Organization Support (OS)

    Partner Country universities are entitled to a lump sum of

    • 150€ for each student or staff received from NCU
    • 100 € for each student or staff sent to NCU

    This amount will be transferred to the university bank account upon written dokument “Request” after the mobility has completed. The purpose of this money is to support organization costs connected with student/staff exchange, recruitment costs, visa costs, translation of documents etc.


MOBILITY

Within the above mentioned KA 107 projects exchange of university staff (teaching or training assignments) and students (credit mobility for a period of studies abroad) is possible. Persons participating in exchange are called ‘beneficiaries’.

Only mobilities specified by the Financial Contract can be completed and financed. The number, type, level and direction of mobilities must be strictly respected.

Students must respect the rules of ‘Mobility Capital’ which says that 12-month period abroad is disponible at the first (bachelor), second (master) and third (doctoral) cycle of studies. Any mobilities completed previously within LLP Erasmus, Erasmus Mundus or Erasmus+ must be reported in a separate document dokument “Mobility Capital Statement” and will be deducted from the mobility capital available.

Recruitment of the outgoing students and staff is the responsibility of the home university. It is their duty to provide comprehensive, transparent and public information on exchange opportunities and provide appropriate choice of students and staff. The persons qualified must present appropriate level of language competence as specified in the respective IIA. Project responsibles from the NCU side should cooperate to provide guidance and help. They may be involved in distance consultations via SKYPE, phone, e-mail or other media.

The process of recruitment must be accurately documented and a dokument “Recruitment Protocol” must be sent to Nicolaus Copernicus University attached to the nomination e-mail.

The dates and duration of mobilities should be in accordance with the Academic Calendar of NCU and the dates of Orientation Weeks where applicable.

Participation in the Orienation Week at NCU will be covered by Erasmus+ grant only if the student’s mobility capital permits.


VISA

Every beneficiary must apply individually for a Polish visa at the appropriate Embassy or Consulate at their own cost. The costs may be reimbursed by the sending university using the Organisation Support grant.

Information can be found at:

http://www.msz.gov.pl/en/travel_to_poland/visa/

On-line application must be registered at https://secure.e-konsulat.gov.pl

Contact to Polish diplomatic missions in Partner Countries:

China: http://www.pekin.msz.gov.pl/ - fee 420 CNY = ca. 65 €

Israel: http://www.telawiw.msz.gov.pl

Kosovo: No diplomatic relations. The closest Polish Embassy is in Skopje (Macedonia) http://www.skopje.msz.gov.pl; fee 3684 MKD + ca. 62 €

Morocco: http://www.rabat.msz.gov.pl; fee 665 MAD = ca. 66 €

Russia: http://www.moskwa.msz.gov.pl; fee 19,5 €

Ukraine: http://www.charkow.msz.gov.pl or http://www.kijow.msz.gov.pl; no fee


INSURANCE

Health and accident insurance must be taken by beneficiaries for the total period of mobility, including travel days. As for the sum of insurance please verify specific visa requirements. The following option may be considered according to beneficiaries’ age

Civil liability insurance is recommended. The coordinating university does not take any responsibility for the potential damage, loss, injury or health detriment emerged in coonection with the KA 107 project.


PAYMENTS

Incoming staff members will collect their grant in Euro at the cashiers office of the NCU Rectorat upon arrival.

Grants for incoming students will be transferred to their bank accounts open in a Polish bank upon arrival. Students will be assisted and a bank will be recommended but they will be free to make their own choice of bank, provided that it accepts SEPA system money transfers. Euro or Polish Zloty can be chosen. Students will receive the due grant in installments: 1st installment upon arrival, 2nd installment in the middle of stay, final 3rd installment by the end of stay, after filling in the evaluation questionnaire.


ACCOMMODATION

All beneficiaries cover the costs of accommodation by themselves using the Erasmus+ subsistence grant.

Incoming staff members are recommended to be accommodated at the NCU University Hotel.

For students accommodation will be booked in a Student House, according to the dokument application procedure.


DOCUMENTS and PROCEDURE step-by-step

  1. Staff (see also document dokument “Specific rules for incoming staff mobility”)

    • Application

    • Before arrival
      • Visa arranged
      • Insurance policies taken and copy sent to NCU
      • dokument “Mobility Contract” signed and sent to NCU (original, 2 copies)
    • During the visit
      • Payment of Erasmus+ grant
      • Teaching hours provided or training participation
      • Day-to-day contact with the NCU faculty and project responsible
    • Before departure
      • Provision of Certificate of Stay
    • After the end of mobility
      • Evaluation and filling in online EC-survey – obligatory!
      • Report to the sending university - optional
      • Continuation of cooperation, preparation of new projects - optional
  2. Students (see also document dokument “Specific rules for incoming student mobility”)

Deadlines for applications by students:

1 June – for full academic year or first (winter) semester
1 November – for second (summer) semester